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June 12, 2025 · 2 min read

How to Convert an Email to a PNG Screenshot (Step-by-Step Guide)

Need to share or archive an email visually? Converting emails into high-quality PNG images is a fast, reliable way to preserve formatting, share content, and create visual records. In this guide, we’ll walk you through how to generate a PNG screenshot from an email file in seconds.

Why Convert an Email to an Image?

There are many scenarios where turning emails into images is more practical than forwarding or printing:

  • Share email content in support tickets or chat tools

  • Archive transactional emails for legal or compliance purposes

  • Embed email previews in documentation or blogs

Common Methods (and Their Limitations)

Some users resort to taking manual screenshots of email clients, which often leads to:

  • Inconsistent formatting

  • Partial content capture

  • Low-resolution results

Others try copying and pasting into image editors, which introduces even more formatting issues. A dedicated tool is a far better option.

Step-by-Step Instructions

Save email as .eml file

Apple Mail (macOS)

  1. Select the email you want to screenshot.

  2. Click File Save as and select Raw Message Format as the Format

  3. Click Save

Outlook (Desktop)

  1. Select the email you want to screenshot.

  2. Click File Save as

  3. Click Save

Outlook (Web)

  1. Select the email you want to screenshot.

  2. Click … Download Download as EML

Gmail (Web)

  1. Select the email you want to screenshot.

  2. Click … Download Message

Convert email file to PNG

Our free, web-based tool solves this elegantly. Just upload your email file (.eml) and generate a clean PNG image—instantly.

  1. Visit mailscreenshot.com.

  2. Select your email file.

  3. Click Generate screenshot.

  4. Voila! The PNG file will download directly to your device.

Start converting emails into high-quality PNG images in seconds. No login required.

Generate Screenshot now

Is my email data stored?

No. We do not store any of the data that you upload. Promise!

Conclusion

Converting an email to a PNG is an easy way to preserve and share email content without relying on clunky screenshots or manual formatting. Our tool simplifies the process and delivers clean, high-quality results.

Bookmark this guide or share it with a colleague who needs a fast way to turn emails into images.